AUTOMATING DAILY EMAIL REPORTS WITH PYTHON, IT WILL SAVE YOUR TIME REALLY!

In the bustling world of business, timely communication and efficient reporting are paramount. However, manually sending out daily reports to stakeholders can be tedious and time-consuming. Enter automation – a game-changer that can streamline this process and free up valuable time. Now, let's explore

HOW TO AUTOMATE THE SENDING OF DAILY EMAIL REPORTS USING PYTHON?

 even if you're new to programming.

Why Automate Daily Email Reports?

Before diving into the technicalities, let's understand why automating daily email reports is beneficial.

Here are a few reasons:

Time-saving

Manually sending reports every day can eat up precious time that could be better spent on other tasks.

Consistency

Automation ensures that reports are sent out consistently at the scheduled time, reducing the chances of human error.

Efficiency

With automation, you can generate and distribute reports swiftly, keeping everyone in the loop without delays.

Productivity

By automating repetitive tasks, you can focus on more strategic aspects of your work, boosting productivity.

Setting Up Your Environment

First things first, let's set up the environment for our Python script. We'll need to install a couple of packages:

pip install secure-smtplib

Next, make sure you have your Gmail credentials handy. We'll be using Gmail's SMTP server for sending emails. If you're using another email provider, you might need different settings.

Writing the Python Script

Now, let's dive into the Python code that will automate the process of sending daily email reports. We'll break down each part of the script:

import smtplib

from email.mime.multipart import MIMEMultipart

from email.mime.base import MIMEBase

from email.mime.text import MIMEText

from email import encoders

import datetime

def send_email(sender_email, sender_password, recipients, subject, body, attachment_path):

    # Set up SMTP server

    smtp_server = smtplib.SMTP('smtp.gmail.com', 587)

    smtp_server.starttls()

    smtp_server.login(sender_email, sender_password)

    

    # Create email message

    msg = MIMEMultipart()

    msg['From'] = sender_email

    msg['To'] = ', '.join(recipients)

    msg['Subject'] = subject

    

    # Attach body

    msg.attach(MIMEText(body, 'plain'))

    

    # Attach file

    with open(attachment_path, 'rb') as attachment:

        part = MIMEBase('application', 'octet-stream')

        part.set_payload(attachment.read())

    encoders.encode_base64(part)

    part.add_header('Content-Disposition', f'attachment; filename= {attachment_path.split("/")[-1]}')

    msg.attach(part)

    

    # Send email

    smtp_server.sendmail(sender_email, recipients, msg.as_string())

    smtp_server.quit()

def main():

    # Email configuration

    sender_email = "your_email@gmail.com"

    sender_password = "your_password"

    recipients = ["recipient1@example.com", "recipient2@example.com"]

    

    # Email content

    subject = "Daily Report"

    body = "Please find attached the daily report."

    

    # Attachment path

    attachment_path = "daily_report.pdf"

    

    # Sending email

    send_email(sender_email, sender_password, recipients, subject, body, attachment_path)

if __name__ == "__main__":

    main()

Explanation of the Script

Let's break down what each part of the script does:

Importing Libraries

We import necessary libraries for sending emails.

Defining the send_email Function

This function takes sender's email, password, recipient's email, subject, body, and attachment path as parameters. It sets up an SMTP server, creates an email message, attaches the body and file, and sends the email.

Main Function

This is where we define the email configuration, including sender's email, password, recipient's email, subject, body, and attachment path. We then call the send_email function with these parameters.

Setting Up and Running the Script

Configure Email Credentials

Replace "your_email@gmail.com" and "your_password" with your Gmail credentials.

Define Recipients and Email Content

Modify the recipients, subject, and body variables as needed.

Prepare Attachment

Ensure your daily report is generated and saved in a file (e.g., daily_report.pdf). Set the attachment_path variable to the path of this file.

Run the Script

Execute the script, and it will automatically send out the daily report email to the specified recipients.

Let's Roll It Everyone!

Automating daily email reports using Python can significantly streamline your workflow, saving time and ensuring consistent communication with stakeholders. With just a few lines of code, you can set up a robust system that handles this task effortlessly, even if you're new to programming. So why wait? Embrace automation and unlock newfound efficiency in your daily reporting process!

FROM THE RIVER TO THE SEA, PALESTINE WILL BE FREE

xoxo